Businesses small and large have been using MS Excel for years to run processes and manage projects. For small, simple projects Excel is a useful organizational tool. However, projects have a tendency to grow in complexity at a rate that Excel can not keep up with.
Imagine that a business needs to track projects or processes and does not have the time or budget to put a sophisticated tracking system in place. An IT department does not exist or is busy handling other affairs. Excel often seems to be the obvious, quickest and easiest resource to get things started.
Skip ahead a few months or a year later and those same Excel spreadsheets have now become a burden to the company. Many different versions are being passed around. No one knows who has the most up-to-date files saved on their computer. The project has evolved, making the spreadsheets so complex that only one person understands how to update them or even interpret them, in some cases.
It is now nearly impossible to generate reports from spreadsheets or track progress and historical data. The data is also not searchable since Excel does not function as a database. The list goes on and on with all the limitations.
It is very understandable why business professionals turn to Excel to run critical processes: most already own a license on their desktop and are familiar with enough to quickly get the project started. They can even bypass IT altogether and maintain the Excel files themselves.
The problem is Excel was never intended to be used as a budgeting collaboration tool. It is no surprise that collaborating via spreadsheets becomes unbearable rather quickly as projects and processes grow in complexity.
Budgeting software solutions such as Ledgerbase provide business professionals with the same benefits they seek with Excel – ease of use, quick setup, ease of maintenance without IT – all with the full benefits and robustness of a database system, that is collaborative, web-based, multi-user and enterprise level. These systems even incorporated many other existing Excel features that make it easier for the business users to manage documents and process workflows.
Excel is best for what it was designed to do – accounting and financial calculations. Stop running your businesses on a thread and read white papers and view demos of Ledgerbase. Ledgerbase allows for real-time collaboration between departments anywhere. The time saved using Ledgerbase software will provide ROI.